The phone never stops
Bookings arrive by WhatsApp, Instagram DMs and calls, then get copied into a diary. Something always slips, and clients who want to book at 10pm book with whoever lets them.
For hair salons
Fill every chair, without the phone tag.
Clients book their stylist online, you see the whole salon on one calendar, and a no-show on a three-hour colour stops costing you the afternoon. Set up in an afternoon, with no app for clients to download.
- A booking page with your logo and salon photo
- Clients pick a stylist or “any available”
- Cancellation fees that protect colour days
Booked onlineBalayage · Sat 10:00
R1,650
Sound familiar?
Running a hair salon is hard enough without the admin
Colour days with gaps
A three-hour balayage that doesn’t arrive leaves a chair empty and an afternoon of income gone, with no way to charge for the time you held.
Who’s in and who’s off
Stylists’ hours, holidays and sick days live in a WhatsApp group or someone’s head, and clients get booked with people who aren’t there.
Team calendar
Every stylist, every chair, on one screen
See the day or the week with a column for each stylist, colour-coded by service. Drag a booking to move it, block out lunch or training, and see at a glance what is booked, completed and paid.
- A column per stylist, so nobody’s day is hidden
- Drag and drop to reschedule or move to another stylist
- Walk-ins and phone bookings added in seconds
- Overlaps warn you before they happen
Online booking page
A booking page that looks like your salon
Add your logo, a cover photo and your opening hours, then share one link on Instagram, WhatsApp and Google. Clients choose a service, their stylist (or “any available”) and a time, and only ever see slots that are genuinely free.
- Your own link, branded with your logo and cover photo
- Clients choose a stylist, or take the first available
- Only real gaps are shown, so no double-bookings
- Confirmation and reminder emails go out for you
Services, categories & add-ons
Sell the extras while they’re booking
Offer a take-home mask, a deep-conditioning treatment or a glass of bubbly as optional add-ons. Clients tick what they want, the price updates, and you know what to prepare before they walk in.
- Add-ons attach to the services you choose
- Price and duration add up for the client
- Group services into categories like Cut, Colour and Treatments
- Choose which stylists offer which services
Shifts & leave
Holidays and sick days, without the scramble
Set each stylist’s weekly shifts and add leave in a few clicks. They disappear from online booking for those days, nobody can book onto their leave, and you get a list of any appointments that clash so you can reschedule them.
- Weekly shifts per team member
- Holiday, sick, training and personal leave
- Clashes listed with one-click reschedule or cancel
- Cancelling because of leave never charges the client
Cancellation policy & fees
Protect colour days with a cancellation policy
Set your window and what share of the payment you keep when a client cancels late. Clients who pay online tick to agree before they book, and when you cancel a paid booking inside the window the fee is worked out for you.
- Your own window and fee, waived with one tick
- Clients agree to your policy at checkout
- Refunds tracked on their own page, so none are forgotten
- No-shows rescheduled or cancelled, and always counted
Real-life situations
How it handles the moments that matter
The everyday situations that eat your time, and what happens when BookMyCalendar is looking after them.
A Saturday with every chair full
Four stylists, a full book and two walk-ins before lunch.
With BookMyCalendarThe calendar shows each stylist’s day side by side. Add a walk-in in seconds, and anyone booking online only sees times that are really free.
A balayage client doesn’t arrive
A three-hour colour slot sits empty.
With BookMyCalendarMark it as a no-show and choose to reschedule it or cancel it. It is counted on her record, and with a cancellation policy and online payment you keep the fee you set.
Your colourist goes on holiday
A week away, with clients already booked in.
With BookMyCalendarAdd her leave and she disappears from online booking for those dates. You get a list of every clashing appointment to reschedule, and nobody can be booked onto her leave.
A client needs a different time
She can’t make Thursday after all.
With BookMyCalendarHer confirmation email has a private link. She picks a new free time herself, within your cancellation window, and you and the stylist are told.
Everything you need
Features that fit the way salon owners work
Every tool below is built in. Tap one to see exactly how it works.
Online booking page
A page clients can book from any phone, with no app to download.
Team calendar
One calendar for every stylist, with colours per team member.
Services, categories & add-ons
Services, categories and add-ons priced and timed the way you work.
Client records
Colour formulas, allergies and preferences saved on the client’s record.
Email notifications
Confirmations and reminders sent automatically, in your name.
Online payments with Payfast
Take payment through your own Payfast account, optional or required.
No-show handling
Mark no-shows and reschedule or cancel them. They are counted on the client.
Logins & permissions
Each stylist gets their own login and sees their own calendar.
Professional & BusinessSales & reports
See top services, busiest days and what each stylist brings in.
Professional & Business
Pricing
Pick the plan that fits your team
Solo stylist or chair renter: Starter. A salon with up to five stylists: Professional, which adds team logins, shifts, leave and reports. Larger salons: Business, which adds staff commission.
Compare plans
Starter
R199/ month
For solo professionals.
Professional
R449/ month
For small, growing teams.
Business
R899/ month
For larger, busy teams.
FAQ
Questions from salon owners
Anything else you want to know? Start the free trial and ask us from inside BookMyCalendar.
Can clients choose their own stylist?
Yes. Clients can pick a specific stylist or choose “any available” for the first free time. You decide which stylists offer which services.
Can a client book a cut and colour together?
A booking is one service plus optional add-ons, so offer your popular combinations, such as “Cut & Colour”, as their own service with the right duration and price.
What about a stylist who is on leave?
Add the leave and they are hidden from online booking for those days. Nobody can book or move an appointment onto their leave, and you get a list of any existing bookings that clash.
Can I charge when a client cancels or doesn’t arrive?
Yes. Set a cancellation window and the share of the payment you keep. Clients who pay online agree to it before booking. For a no-show, you choose to reschedule or cancel it, and it is counted in your reports.
Do my stylists each get a login?
On the Professional and Business plans. Each stylist signs in with their own email and sees their own calendar, and you choose what else they can do.
Looking at another kind of business?
Ready when you are
Give your hair salon a calmer calendar.
Start a 14-day free trial with no card needed and take your first booking today.
